The Constitution

 

CL162 October Constitution

1)   Name

The name of the Association shall be:

CL162 Appleton & Spaunton Common Protection Association

2)   Purposes

a)      To protect the Common from enclosure, boundary changes, and development damaging to the Common or the interests of Common Right holders and graziers.

b)      To protect the rights of commoners and encourage people to preserve and protect their rights, and to discourage the loss of those rights when property changes hands.

c)      To assist commoners, graziers, and members, when required, in their dealings with Statutory bodies, the landowner, and his agents, in so far as is legally possible, but without financial obligation.

d)      To protect the long established customs, practices, social and community inheritance and traditions of the common from erosion or neglect.

e)      To support and represent commoners, when required, in particular by assisting arrangements for commoners not exercising their grazing rights in person to lease or lend their rights to graziers within the terms of the 2006 Commons Act.

f)       To assist participation in environmental schemes when considered of benefit to commoners, graziers, and the common.

g)      To work with the Lord of the Manor’s Court Leet to further the objectives of the Association

h)      To work towards the updating of the existing Commons Register, now badly out of date, in order to protect rights and as a historical record. Updates 1908, 1965, 2015. Every time the register is updated 20% or more rights have been lost.

3)   Powers

In order to achieve its purposes the Association may:

a)      Raise money

b)      Open Bank accounts

c)      Organise meetings and events

d)      Work with similar groups and exchange information and advice with them.

e)      Do anything that is lawful which will help to fulfil its purposes.

4) Membership

a) The membership shall be open to any person who holds registered common rights, and to such persons living in the Parishes containing Spaunton commoners who subscribe to the stated purposes of the Association, are over eighteen, and who are prepared to abide by the rules of the Association.

b) The membership of any member may be terminated for good reason by the Management Committee: provided that the member concerned shall have the right to be heard by the Management committee, accompanied by a friend, before a final decision is taken.

5) Management

a) The Group shall be administered by a Management Committee of not less than three, and not more than six individuals, elected at the Association’s Annual General Meeting (AGM).

b) The officers of the Management Committee shall be: the Chairperson, the Treasurer and the Secretary.

c) The Management Committee may co-opt onto the Committee up to three individuals, in an advisory and non voting capacity that it feels will help to fulfil the purposes of the Association.

d) The Management Committee shall meet at least twice a year.

e) At least three Management Committee members must be present for a Management Committee meeting to take place.

f) Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote than the Chairperson shall have a second vote.

g) The Management Committee shall have the power to remove any member of the Management Committee for good and proper reason.

h) The Management Committee may appoint any other member of the Association as a committee member to fill a vacancy, provided that the maximum prescribed is not exceeded.

i) Any resolution affecting the use of common rights shall only be voted on by registered common right holders.

6) The Duties of the Officers

a)The duties of the Chairperson shall be to :

- Chair meeting of the Committee and the Association

- represent the Association at functions/meetings that the Association has been invited to

- act as the spokesperson of the Association when necessary

b) The duties of the Secretary shall be to :

- keep a membership list.

- prepare, in consultation with the Chairperson,  the agenda for meetings of the Committee and the Association.

- take and keep minutes of all meetings

- collect and circulate any relevant information within the Association.

c) The duties of the Treasurer shall be to:

- supervise the financial affairs of the Association.

- keep proper accounts that show all monies received and paid out by the Association.

7) Finance.

a) All monies received by or on behalf of the Association shall be applied to further the purposes of the Association, and for no other purpose.

b) Any Bank accounts opened for the Association shall be in the name of the Association.

c) Any cheques issued shall be signed by the Treasurer and one other nominated member of the Management Committee.

d) The Association shall ensure that its accounts are audited or independently examined every year.

e) The Association may pay reasonable out of pocket expenses, including travel, childcare and meal costs to members or Management Committee members.

8) Annual General Meeting

a) The Association shall hold an annual general meeting (AGM) once a year

b) All members shall be given at least fourteen days notice of the AGM, and shall be entitled to attend and vote.

c) The business of the AGM shall include:

- receiving a report from the Chairperson on the Group’s activities over the year.

- receiving a report from the Treasurer on the finances of the Association.

- electing a new Management Committee.

- considering any other matter as may be decided.

d) At least three members must be present for the Annual General Meeting, and any other meeting for it to take place.

9) General Meetings

a) There shall be at least one General Meeting (excluding the AGM) each year.

b) All members shall be entitled to attend and vote.

10) Special General Meeting

A Special General Meeting may be called by the Management Committee of three members to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any such meeting together with notice of the business to be discussed.

11) Alterations to the Constitution.

Any changes to this Constitution must be agreed by two thirds of those members present and voting at any General Meeting.

12) Dissolution.

The Association may be wound up at any time if agreed by two thirds of those members present and voting at any General Meeting. In the event of winding up any assets remaining after all debts have been paid shall be given to another Group or Association with similar aims.

13) Adoption of the Constitution

Until the first AGM takes place the persons whose names, addresses, and signatures appear at the bottom of this document shall act as the Management Committee referred to in this Constitution

 

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CL162 October Constitution.docx